TERMS AND CONDITIONS

Effective Date: February 3, 2024
Last Updated: April 20, 2026

1. Introduction

Welcome to Qubs, a platform operated by S.C. QUBHQ S.R.L. ("Company", "we", "us", or "our"), a company registered in Romania, with registered office at Luis Pasteur 28, Oradea, Bihor County, Romania, VAT number RO47754744.

These Terms and Conditions ("Terms") govern access to and use of the workspace and dashboard environment made available by us through:

• qubs.app

• qubmenu.com

• any related dashboard, workspace administration interface, admin panel, location management interface, business backend, business control panel, or related business management services operated by us

For the purposes of these Terms, the workspace and dashboard environment may include, without limitation:

• QubMenu Dashboard

• workspace management tools

• location management tools

• business analytics and performance tools

• translations

• design customization tools

• nutritional value display and nutritional calculator tools

• QubAds integrations and related monetization, ad delivery, and ad management systems available in the business environment

• QubMoments-related business controls and settings, where applicable

These Terms apply only to the business administration side of the platform.

These Terms do not govern end-user access to or use of:

• public digital menus

• public-facing QubMoments pages, feeds, reviews, posts, or other public-facing social surfaces

• qubs.app when used as an end-user, visitor, guest, viewer, reviewer, or other public user

• any other public-facing consumer or guest experience

Separate terms, policies, notices, disclaimers, moderation rules, or community rules may apply to those public-facing or end-user-facing services.

2. When These Terms Take Effect

These Terms take effect when a workspace is created, not merely when an account is created.

A person may create an account without yet entering the business relationship governed by these Terms. However, once a user creates a workspace, requests creation of a workspace, or begins using the workspace and dashboard environment through a workspace, these Terms become applicable and legally binding.

By creating or using a workspace, you confirm that you have read, understood, and accepted these Terms.

If you do not agree to these Terms, you must not create or use a workspace.

3. Scope of Business Use Restriction

The platform includes both:

1. a workspace and dashboard environment, intended for business operators, partners, venue owners, managers, administrators, and other authorized commercial users; and

2. public-facing end-user services, such as digital menu viewing and public-facing QubMoments interfaces or surfaces.

The business use restriction applies only to the workspace and dashboard environment and related administrative functionality.

It does not apply to ordinary end users, customers, visitors, guests, or viewers using:

• a digital menu as a public viewer

• public-facing QubMoments pages, surfaces, feeds, reviews, or posts

• qubs.app in its public-facing capacity

• any other public-facing interface intended for non-admin users

4. Eligibility for Workspace and Dashboard Use

To create, access, or operate a workspace, or to use the workspace and dashboard environment, you represent and warrant that:

1. you act on behalf of a business, company, legal entity, authorized professional activity, venue operator, or other commercial operator;

2. you have authority to act for that business or operator; and

3. you are using the workspace and dashboard environment strictly for business or commercial administration purposes.

If you are not acting on behalf of a business or commercial operator, you are not eligible to create or use a workspace under these Terms.

We reserve the right to suspend, restrict, reject, or terminate any workspace or related business access that does not meet this condition.

5. Account Registration, Verification, and Workspace Rules

To use the workspace and dashboard environment, you must create an account and then create a workspace.

When creating and operating a workspace:

1. you must provide accurate, current, and complete information;

2. email confirmation is mandatory;

3. a phone number is mandatory for workspace creation;

4. phone number confirmation may be optional, unless we decide to require it for security, anti-abuse, fraud prevention, compliance, operational, or verification reasons;

5. each account may have only one workspace;

6. you must keep login credentials secure and confidential; and

7. you are responsible for all activity carried out through your account and workspace.

We may suspend, reject, restrict, or delete accounts or workspaces containing false, incomplete, misleading, unauthorized, or unverifiable information.

6. Nature of the Service and Access Model

Qubs is a software platform that may be made available under a free-of-charge business partner model, subject to eligibility, approval, criteria, compliance, and ongoing qualification.

Use of the workspace and dashboard environment may be offered free of charge to approved businesses, but this free access is not unconditional and is not guaranteed as a matter of right.

Free use of the workspace and dashboard environment is subject to:

1. our approval of the business, workspace, and location;

2. compliance with these Terms;

3. any performance criteria, partner conditions, operational rules, or internal policies established by us;

4. the continued existence of the relevant free-access model;

5. technical and operational availability; and

6. our commercial decision to continue offering that access model.

We reserve the right to change, restrict, suspend, condition, or discontinue any free-access structure, feature, or partner model at any time.

Nothing in these Terms guarantees permanent free use, permanent access, or permanent eligibility.

7. Description of the Workspace and Dashboard Environment

The workspace and dashboard environment may include, without limitation:

• digital menu creation, editing, management, and publishing controls

• location administration tools

• dashboard analytics and performance tools

• translation controls

• custom design controls

• nutritional value display and nutritional calculator controls

• ad-related configuration, reporting, monetization, and business-side controls through QubAds

• QubMoments-related business controls, settings, visibility options, or location-level activation settings, where applicable

• other business-facing tools, settings, dashboards, interfaces, or modules made available by us from time to time

We may add, remove, modify, restrict, suspend, or discontinue any feature, interface, section, function, module, or workflow at any time.

8. Location Creation and QubMoments Availability

A workspace may include one or more locations if allowed by the structure, rules, or product configuration in force at the relevant time.

After a location is created, QubMoments may become enabled or available for that location within the workspace and dashboard environment, where applicable.

The existence, configuration, visibility, and availability of QubMoments-related controls at location level are determined solely by us and may be changed at any time.

For clarity, these Terms govern only the business-side location and dashboard controls related to QubMoments, not the public-facing use of QubMoments by end users.

9. Performance-Based Feature Access

Certain QubMenu features may be granted or restricted based on the performance of an individual location.

This qualification system applies at location level, not at account or workspace level.

9.1. Internal support control

A switch may exist in the location edit area as an internal administrative control available only to the QUBHQ support team or other authorized QUBHQ personnel.

This control may be used by QUBHQ to deactivate or reactivate the performance-based access system for a location where necessary for support, operational, technical, commercial, abuse-prevention, or exceptional administrative reasons.

For clarity, this control is not a general self-service right of the business user, unless we explicitly make such functionality available in a specific case.

9.2. Standard 20-day period

For each location, a 20-day period begins from the date the location is created.

During that period, the performance-based qualification system does not begin yet.

9.3. Reset on reactivation

If the performance-based access system is deactivated and later reactivated for a location, the 20-day period resets and begins again from the time of reactivation.

9.4. One-time payment reset option

We may allow a one-time payment option that resets the performance-based access qualification flow for a location.

If such one-time payment is made and accepted by us, this will also reset the applicable 20-day period for that location.

The existence, price, scope, effect, and availability of such one-time payment are determined exclusively by us and may be changed, restricted, or removed at any time.

9.5. Qualification logic

Unless otherwise stated by us, feature eligibility is determined based on the average performance during the previous week.

A location may qualify by meeting either of the following metrics:

• average AD Views per day

• average Users per day

Meeting either threshold is sufficient for the relevant feature.

9.6. Current thresholds

Unless changed by us, the current thresholds are:

AD Revenue access

• 60+ Users per day

Translations access

• 30+ Users per day

Nutritional Values access, including display and calculator

• 10+ Users per day

  
  

We may modify, reinterpret, expand, reduce, suspend, remove, or override any threshold, criterion, metric, reset option, grace period, or qualification rule at any time.

We may also manually grant, deny, preserve, revoke, or override access to any feature for any location, workspace, or business.

10. Ads, QubAds Integration, and Monetization Model

By using the workspace and dashboard environment, you acknowledge and agree that the platform may include monetization systems controlled by us, including first-party advertising delivered through QubAds.

You expressly acknowledge and agree that:

1. we may display first-party ads through QubAds in QubMenu and QubMoments, including through surfaces made available via qubs.app;

2. we alone decide the presence, placement, timing, density, intensity, format, frequency, style, and behavior of such ads;

3. such ads may be used for monetization, internal campaigns, testing, promotion, partner campaigns, business operations, or commercial purposes;

4. free use of the workspace and dashboard environment may depend in whole or in part on ad delivery, ad monetization, or other monetization mechanisms controlled by us;

5. we may change the monetization model, ad logic, or ad behavior at any time.

You may not interfere with, block, manipulate, falsify, disable, or attempt to influence ad display, ad delivery, ad measurement, ad traffic, or ad-related logic.

11. Ad Revenue, Payout, and Campaign Budget Transfer

Where a business, workspace, or location becomes eligible for ad revenue under the rules in force at the relevant time, the following applies unless we expressly state otherwise in writing:

1. ad revenue may be requested for payout only after reaching a minimum of 20 EUR equivalent, calculated at the date of the request;

2. instead of requesting payout, eligible ad revenue may be transferred into QubAds and used as campaign budget;

3. we may determine the internal mechanics, exchange logic, processing flow, payout method, request format, campaign budget conversion method, technical conditions, verification steps, and review rules applicable to payout or transfer;

4. we may refuse, delay, hold, reverse, reject, or cancel payout or transfer in case of suspected fraud, abuse, artificial traffic, invalid activity, manipulation, non-compliance, policy breaches, legal concerns, tax concerns, invoicing issues, or operational review;

5. no payout is due unless and until all applicable conditions established by us are met.

We reserve the right to change payout conditions, minimum thresholds, request mechanics, transfer mechanics, review rules, campaign budget rules, or internal revenue allocation rules at any time.

12. Acceptance and Selection of Partners

Access to the workspace and dashboard environment under the free business partner model is subject to our acceptance.

We reserve the right, at our sole discretion, to choose our partners.

This means that we may accept, reject, restrict, suspend, discontinue, or refuse access for any business, workspace, location, operator, venue, category, or industry, with or without explanation, to the maximum extent permitted by law.

Nothing in these Terms creates a right to become or remain an accepted partner.

13. Prior Individual Contracts Take Priority

If you have previously purchased QubMenu or entered into a separate written contract, commercial agreement, annex, or other binding arrangement with us outside these Terms, and that agreement governs the same or overlapping subject matter, that separate agreement takes priority over these Terms to the extent of any inconsistency.

These Terms apply only to the extent they do not conflict with that separate agreement.

14. User Content in the Workspace and Dashboard Environment

You may upload business-related content to the workspace and dashboard environment, including menu items, names, descriptions, images, prices, logos, category names, texts, settings, metadata, and related materials.

By uploading content, you represent and warrant that:

1. you own the content or have the legal right to use it;

2. the content does not infringe third-party rights;

3. the content is lawful and suitable for publication or internal use;

4. the content does not contain malware, harmful code, unauthorized scripts, or unauthorized tracking technologies.

By uploading content, you grant us a worldwide, royalty-free, transferable, sublicensable right to host, store, process, reproduce, adapt, display, publish, distribute, and use that content to the extent necessary to operate, secure, improve, test, support, market, and provide the platform and related services.

We may remove, restrict, hide, reject, disable, reformat, or moderate business-side content at any time.

15. Nutritional Calculator Disclaimer

The workspace and dashboard environment may include nutritional value display tools and automated nutritional calculation tools.

These tools are provided for informational and operational convenience only.

You acknowledge and agree that:

1. nutritional outputs may depend on standardized data, AI assistance, user inputs, approximations, assumptions, or third-party sources;

2. we do not guarantee correctness, completeness, scientific precision, regulatory sufficiency, legal sufficiency, or compliance suitability of such outputs;

3. you are fully responsible for reviewing, validating, and approving any nutritional information before public use;

4. these tools are not a certified medical, dietary, legal, laboratory, or regulatory service.

We are not liable for any claim, sanction, loss, health issue, labeling issue, or compliance problem arising from inaccurate or incomplete nutritional information.

16. Translation and Automated Output Disclaimer

The workspace and dashboard environment may include AI-assisted or automated translation and related automated outputs.

You acknowledge and agree that:

1. such outputs may contain errors, omissions, ambiguity, inappropriate wording, or inaccurate interpretations;

2. you are fully responsible for reviewing, editing, validating, and approving any translated or automated output before publication or use;

3. we do not guarantee linguistic, legal, nutritional, cultural, commercial, or contextual accuracy of automated outputs.

We are not liable for losses arising from your reliance on automated outputs.

17. Availability and Service Nature

We aim to keep the workspace and dashboard environment operational, but we do not guarantee uninterrupted or error-free availability.

The workspace and dashboard environment is provided on an as is and as available basis, unless a separate written agreement expressly states otherwise.

We may perform maintenance, updates, emergency interventions, migrations, moderation actions, infrastructure changes, or feature changes at any time.

We may suspend, restrict, or degrade access for technical, legal, security, anti-abuse, compliance, operational, or commercial reasons.

18. Intellectual Property

All rights, title, and interest in and to the workspace and dashboard environment, including software, code, structure, interfaces, data models, dashboards, analytics systems, ad systems, logic, branding, design systems, and Company-created materials, remain the exclusive property of QUBHQ S.R.L. and its licensors.

We grant you a limited, revocable, non-exclusive, non-transferable right to use the workspace and dashboard environment strictly in accordance with these Terms.

You may not:

1. copy, resell, sublicense, lease, distribute, or commercially exploit the workspace and dashboard environment except as expressly allowed by us;

2. reverse engineer, decompile, disassemble, or attempt to extract source code, except where such restriction is prohibited by mandatory law;

3. interfere with security, authentication, traffic measurement, ad systems, access controls, or technical protections;

4. scrape, mirror, harvest, extract, or republish platform data without our written permission;

5. use our trademarks, brand assets, or trade dress without authorization.

19. Prohibited Conduct

You may not use the workspace and dashboard environment to:

1. violate any law or regulation;

2. provide false or misleading business information;

3. impersonate another business, operator, or authorized user;

4. upload illegal, deceptive, abusive, infringing, or unauthorized content;

5. distribute malware, harmful code, or disruptive scripts;

6. manipulate analytics, usage metrics, ad views, user counts, performance metrics, thresholds, payout logic, or revenue logic;

7. artificially generate, simulate, buy, or distort traffic, impressions, views, or users;

8. circumvent workspace limits, feature gates, eligibility logic, thresholds, or technical controls;

9. interfere with ad display, ad measurement, monetization logic, moderation logic, or internal systems;

10. damage the integrity, business model, normal functioning, or reputation of the platform.

Violations may result in immediate suspension, loss of access, loss of revenue eligibility, cancellation of payout, termination, and legal action.

20. Suspension and Termination

We may suspend, restrict, disable, or terminate any account, workspace, location, feature, monetization status, revenue eligibility, ad access, or use of the workspace and dashboard environment at any time if:

1. you breach these Terms;

2. you no longer qualify as an eligible business user of the workspace and dashboard environment;

3. we suspect abuse, fraud, artificial traffic, invalid activity, unlawful conduct, or security risk;

4. your use creates legal, operational, technical, reputational, or commercial risk;

5. we decide to stop offering a specific feature, module, model, category, or free-access structure.

Termination or restriction may occur with or without prior notice, to the extent permitted by law.

21. Limitation of Liability

To the fullest extent permitted by law, we are not liable for:

1. indirect, incidental, special, consequential, or punitive damages;

2. loss of revenue, profit, goodwill, customers, business opportunity, or data;

3. service interruptions, technical failures, downtime, delays, or degraded performance;

4. errors in translations, nutritional outputs, automated outputs, feature gating, threshold logic, or monetization logic;

5. ad intensity, ad placement, partner acceptance decisions, monetization decisions, or free-access eligibility decisions;

6. rejection, suspension, or loss of eligibility under the free business model;

7. acts or failures of third-party providers, infrastructure operators, payment processors, hosting providers, browsers, networks, or external dependencies.

To the fullest extent permitted by law, our total aggregate liability arising out of or relating to the workspace and dashboard environment or these Terms shall not exceed the amount actually paid by you to us during the three months preceding the event giving rise to the claim.

If you use the workspace and dashboard environment entirely free of charge and have paid nothing to us during that period, our total aggregate liability shall, to the fullest extent permitted by law, be limited to 100 EUR.

Nothing in these Terms excludes liability that cannot legally be excluded.

22. Indemnification

You agree to indemnify and hold harmless QUBHQ S.R.L., its affiliates, directors, officers, employees, contractors, and representatives from and against claims, damages, losses, liabilities, costs, and expenses arising out of or related to:

1. your use of the workspace and dashboard environment;

2. your breach of these Terms;

3. your content;

4. your violation of law;

5. your infringement of third-party rights;

6. your manipulation of ad, revenue, feature access, or performance systems.

23. Separate End-User Terms

For clarity, these Terms do not govern the legal relationship applicable to public-facing end-user interactions with:

• digital menus

• public-facing QubMoments content

• public-facing reviews, feeds, posts, or social surfaces

• qubs.app as used by non-admin users, viewers, guests, or consumers

Separate terms, policies, community rules, moderation rules, privacy notices, content notices, or public-facing disclaimers may apply to those services.

Nothing in these Terms should be interpreted as replacing or limiting any separate legal terms applicable to those end-user-facing services.

24. Privacy and Data Processing

To the extent we process personal data in connection with the workspace and dashboard environment, such processing is governed by our applicable privacy documentation and data protection practices.

You are responsible for ensuring that any personal data you upload, process, or make available through the workspace and dashboard environment is handled lawfully and with the necessary notices, permissions, and legal basis required by applicable law.

25. Governing Law and Jurisdiction

These Terms are governed by the laws of Romania.

Any dispute arising out of or in connection with these Terms or the workspace and dashboard environment shall be submitted to the competent courts of Romania, including the courts having jurisdiction in Bihor County, unless mandatory law provides otherwise.

26. Changes to the Terms

We may modify these Terms at any time.

The updated Terms may be published on the platform or otherwise communicated through official Company channels.

Your continued use of the workspace and dashboard environment after the updated Terms become effective constitutes acceptance of the revised Terms.

27. Contact Information

S.C. QUBHQ S.R.L.
Luis Pasteur 28, Oradea, Bihor, Romania
Phone: +40 724 398 188
Email: contact@qubhq.com
Support: support@qubmenu.com
Platform: qubs.app